Travel uark. This Graduate School Travel Awards U of A Cell and Molecular Biology Current Faculty & Students Graduate School Travel Awards Graduate students can apply for research travel grants and presentation travel grants. Jul 15, 2025 · Transaction Reconciliation / Verification U of A Travel Services Travel Card Transaction Reconciliation / Verification Overview Reconciling (verifying) travel card transactions is essential to ensure compliance with all federal, state, local, system, and university guidelines. edu Personal Funds TCard Contracts U of A Travel Services Travel Policy Contracts The Travel Office works with Procurement and General Counsel to manage the contract process as efficiently as possible. Participation in this program is a privilege granted to the University of Arkansas by the State of The University of Arkansas travel policies are derived from the Internal Revenue Service, State of Arkansas Travel Regulations, University of Arkansas System Policies, University of Arkansas, Fayetteville, policies, and industry best practice. Jan 26, 2026 · While speaking to the University of Arkansas trustees in September, athletics director Hunter Yurachek said the surplus was largely the result of a $5. seq. Transaction verification must also happen by the communicated deadline so Bank of America can be paid in a timely fashion. Jul 15, 2025 · Travel Cards U of A Travel Services Travel Card Travel Cards Overview The University of Arkansas Travel Card (T-Card) Program was established to provide a quick and easy way to pay for business-related travel expenses on behalf of students, employees, and guests of the University of Arkansas. must contact the Export Control Officer (ECO) for an evaluation at the initial processing of the Travel Authorization Request. Travel Arrangers will always have access to a traveler’s itinerary, along with the Travel Office having the ability of generating a report at any point to determine traveler’s located at a particular location. International Travel: Register with the Office of Study Abroad and complete the Export Control Form. All “Travel Services" should be eligible for payment using a Travel Card, and expenses not designated as "Travel Services" should be requested as personal Frequently Asked Questions U of A Travel Services Travel Card Frequently Asked Questions What is the billing address for the travel card? 1001 E. Travel Card Training U of A Travel Services Travel Card Travel Card Training Overview Training is required for all cardholders before using the new card or receiving a replacement for an expired card. this has got to STOP 臘 ‍♂️ conversation about showing citizenship id and deportation You can access the booking tool by either going directly to www. The course can be accessed here : (Training for Administrators ) ( Training for Travelers ) (note: you will need to login to Workday®) or by searching Required Receipts U of A Travel Services Travel Card Required Receipts Overview Receipts are required to verify that expenses incurred while on university business travel were necessary, proper, and allowable by federal, state, system, and campus guidelines. Participation in this program is a privilege granted to the University of Arkansas by the State of Request to Travel The following travel policy, which includes most of the provisions of the State Travel Regulations, are applicable to all members of the University of Arkansas staff, students, and official guests. Rules impacting other persons who are authorized to carry out official duties in connection with the business of the State are promulgated pursuant toA. Training takes place in Workday Learning®. Questions regarding this policy should be directed to the Business Office, Accounts Payable Section at travel@uada. If you will be using the administrative t-card or billing number, you will select the second option. php The Arkansas Office of State Procurement has a mandatory rental car contract to Enterprise Rental Car, National or Hertz. We also assist with immunizations and TB testing required by academic programs and/or employment. Spend Authorizations are required for International Travel, Group or Non-employee Student Travel, requesting a cash advance, or if Travel Registration can be completed by the traveler or by a designated proxy with the following: traveler’s passport information, purpose of travel (with host organization name, if applicable), dates and city destinations of travel, emergency contact name, phone, and email, U of A advisors name, email and U of A ID for students or for Travel News U of A Travel Services Travel News FY24 Year-End Dates There are 2 cutoffs for year-end charges. This would include, but is not limited to, the following Travel U of A Political Science Resources Travel International Travel Note Before we are allowed book any international travel using university funds, you must get approval for your trip through the Study Abroad office using the International Travel Registration link for faculty and staff. edu Directory Current Students Hub Study Abroad Blog Rome Center HogsAbroad Portal Schedule an Advising Appointment Register for Travel UNIVERSITY OF ARKANSAS About Apply Academics Student Life Research News Razorbacks 1 University of Arkansas Fayetteville, AR 72701 479-575-2000 Travel Services oversees processing international travel approved by the Office of Research Integrity and Compliance and the Office of Study Abroad and International Education to ensure compliance with U of A policies, State of Arkansas travel regulations, and federal policies and regulations. Travel Advances Print this policy Policy Overview Subject to departmental approval, a traveler (only an employee or student of the University of Arkansas) may request an advance to cover expenses anticipated to be incurred while traveling on behalf of the University of Arkansas. Shuttle Service There is a shuttle service from XNA to the hotels: Jim’s Express Shuttle and Taxi. Please be mindful of this in the timing of submissions. All “Travel Services" should be eligible for payment using a Travel Card, and expenses not designated as "Travel Services" should be requested as personal Join the University of Arkansas community. ID for identity verification at airport checkpoints. Employee Travel U of A Travel Services Travel Policy Employee Travel Prior to traveling The Traveler should notify their department of travel plans and complete any documentation required. The Travel Process is a collaboration between the travelers and their respective departments, the Travel Office, and the Treasurer's Office. He can be reached via email, keifranm@uark. Receipts U of A Travel Services Travel Policy Receipts Itemized receipts are required for the following items: Lodging (itemized receipt). Registration should occur before the initiation of a request for travel authorization. You can access the booking tool by either going directly to www. Find your next job at one of the top employers in the State of Arkansas. If a safe is in the room, the cost of the safe, if applicable, may be included with the hotel amount. The flight comparison needs to reflect the business days of travel. Mar 5, 2024 · Air Travel The University of Arkansas (UofA) is accessible from the Northwest Arkansas National Airport (XNA), located approximately 25 miles from the UofA, which is about 30 minutes away. For more information Travel Links U of A Travel Services Travel Links Federal Per Diem Hotels - Surrounding Areas Passport/Visa Expedition State of Arkansas Travel Website Travel Agencies Travel Assistance Travel Forms Travel Policy Toll Receipts- Highway Toll Administration Airports Airline Information These travel policies are derived from the State of Arkansas Travel Regulations, University of Arkansas System Policies, and industry best practices. " It is the responsibility of each department to ensure itemized receipts are reviewed and Travel Card Administrator: The Business Services employee responsible for administering the travel card program for the University of Arkansas and acting as the main contact between the University and Bank of America. edu Airfare: Mileage Jul 15, 2025 · Travel Cards U of A Travel Services Travel Card Travel Cards Overview The University of Arkansas Travel Card (T-Card) Program was established to provide a quick and easy way to pay for business-related travel expenses on behalf of students, employees, and guests of the University of Arkansas. The Student Travel Policy applies to all undergraduate students, and any graduate student who is not on an assistantship. If the University of Arkansas is your program sponsor, you will need to consult the J-1 advisors at ISS regarding any questions you have about your J-1 status, such as minimum enrollment requirements, employment authorization, travel signatures for your DS-2019, etc. Relocation Expense Information Jun 16, 2025 · International Travel of Students, Faculty and Staff, Including Travel to Restricted Locations Print this policy All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity must register their travel with the Kristen Collier Wright Office of Study Abroad and International Exchange. For details see: GSIE Travel Grant Sharepoint. Required Receipts U of A Travel Services Travel Card Required Receipts Overview Receipts are required to verify that expenses incurred while on university business travel were necessary, proper, and allowable by federal, state, system, and campus guidelines. These experiences are offered in the summer and intersession and typically last 2-8 weeks. T Card U of A Travel Services T Card If your travel card is lost or stolen, call: Bank of America Customer Service, 1-888-449-2273 Keifran Melvin, Travel Card administrator, 479-575-2551 or email uatravel@uark. Please register on the edp. Non-UAF,State,Federal Employees and Guest Travel U of A Travel Services Travel Policy Non-UAF,State,Federal Employees and Guest Travel When a Non-UAF, State, Federal employee, official guest or job applicant travels on behalf of the University, they shall be allowed reimbursement for "actual expenses. Department or individual creates a Spend Authorization (SA) if applicable. This tool may also be used to purchase hotel and car rental as needed. Official business travel includes: State employee travel for presenting/representing the agency of the State Development officers Presenting at a conference/seminar Recruiting (admissions, athletics Section 2 on the form lists the name of your program sponsor. Our team supports the procurement operation of goods and services for our campus, in addition to facilitating travel for faculty, staff, students, and guests of the University of Arkansas. must follow the Travel Authorization Request process. C. If the actual cost of the flight for the personal days of travel is more than the flight If all applicable signatures are not present when the Travel Office reviews the Expense Report, we have the right to deny your request for reconciliation and/or invoice Travel Card transaction related to this travel event. Allergy, Immunization & Travel Clinic U of A Pat Walker Health Center Medical Health Allergy, Immunization & Travel Clinic The Allergy, Immunization, and Travel (AIT) Clinic provides allergy shots, immunizations and international travel consultations for the campus community. Fraudulent Transactions U of A Travel Services Travel Card Fraudulent Transactions Reporting Fraudulent Transactions Fraudulent transactions should be reported immediately to Bank of America Commercial Credit Card Fraud Servicing at 1-866-500-8262. It is the responsibility of every cardholder to safeguard their card and card number against use by unauthorized individuals within or outside of the university. A flight comparison is required. Expense Reports with Tcard charges for this Obtaining / Updating a Card U of A Travel Services Travel Card Obtaining / Updating a Card Requesting a New Card To have a travel card, an employee must either travel a minimum of three times per year, incur $2000 in expenses per year, or be responsible for booking travel on behalf of another person or department. Expense reports with Tcard charges for this period must also be submitted and approved by 6/28. com. If you are renting a car and will be using the traveler t-card, then you will select the first option. 1001 East Sain Street ∙ UPTW 101 ∙ Fayetteville, Arkansas 72703 ∙ (479) 575-2551 ∙ (479) 575-4158 The University of Arkansas is an equal opportunity/affirmative action institution. It is located above the information sheet. Definitions For purposes of this policy May 20, 2024 · Foreign Travel Export Control Form To ensure that the University is in compliance with federal and state regulations regarding export control, all faculty, staff, guests, and students traveling outside of the U. The process is outlined below. Once you have found your program in the HogsAbroad Portal, click the "Apply Now" button. This contract MUST be used (for all business related travel for employees, guests and students) unless a documented exception is noted on the travel claim. edu If you suspect fraudulent charges, call: Bank of America Commercial Credit Card Fraud Servicing, 1-866-500-8262 Keifran Melvin, Travel Card administrator, 479-575-2551 or email Oct 24, 2022 · Step 3: Select the rental option that aligns with the payment type. Prior to May 7, 2020 · FAYETTEVILLE, Ark. Expenses Not Allowed / Restrictions U of A Travel Services Travel Policy Expenses Not Allowed / Restrictions Personal entertainment, clothing, valet services (unless that is the only parking available at the hotel), flowers, alcoholic beverages, personal telephone calls, traveler's check service charges, laundry or cleaning, printing items, or any other items not considered to be official Training & Resources U of A Travel Services Training & Resources Upcoming Training Sessions (via Zoom) Office Hours (via Zoom) every fourth Friday from 10:00 a. All new requests are submitted through Workday ® using the Create Request Apr 3, 2024 · The Graduate School offers two types of grants: presentation travel grants for students to present at conferences and research travel grants to support research activities necessary for a student's dissertation. For more information Expenses Not Allowed / Restrictions U of A Travel Services Travel Policy Expenses Not Allowed / Restrictions Personal entertainment, clothing, valet services (unless that is the only parking available at the hotel), flowers, alcoholic beverages, personal telephone calls, traveler's check service charges, laundry or cleaning, printing items, or any other items not considered to be official Employee Travel Accident Insurance The University provides a group accident insurance policy to cover all active employees and directors of the University while on the business of the University during a bona fide trip. When renting a vehicle for University business departments are required to use this contract (including all business-related travel for employees, guests, and students). Total Amount: If you traveled to a conference and are requesting reimbursement for meals, please provide the agenda with this form. Please carefully follow the guidelines provided to fill out the travel Grant to maximize the chances of acceptance by the Treasurer’s committee. Except as otherwise noted herein, all expenses for travel reimbursement must be made by the traveler, and payment will be approved only upon the basis of personal reimbursement, unless otherwise approved by the Travel Meals U of A Travel Services Travel Arrangements Meals Per Arkansas State Travel Regulations, we are only allowed 75% of the per-diem rate for the first and last day of travel for meals. Jun 16, 2025 · International Travel of Students, Faculty and Staff, Including Travel to Restricted Locations Print this policy All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity must register their travel with the Kristen Collier Wright Office of Study Abroad and International Exchange. I have lost, misplaced, or did not receive the Receipt documenting payment. edu Personal Funds TCard Jul 8, 2021 · The Travel and Events sections of the university’s COVID-19 Campus Guidance have been revised to allow additional opportunities moving forward. Commercial Airfare: The complete itinerary with passenger name, dates of travel, date and proof of purchase, seat class, and any service fees Advance Choice of Seat No (assigned at check-in) but paid seat assignments can be had † No (assigned at check-in) No (assigned automatically before boarding) Award Miles Yes you earn them, but EQMs and EQSs are earned at reduced rate of 0. edu calendar. Lodging U of A Travel Services Travel Card Lodging Lodging Policy Reimbursement for lodging is limited to the single room rate, plus applicable taxes. Personal & Business Travel U of A Travel Services Travel Policy Personal & Business Travel The traveler may include personal time in U of A business travel and/or choose another mode of transportation. To guarantee expensing in FY24: Charges dated between 5/16-6/15 must be approved by 6/28. To Make a Reservation: Call 479-205-0011 or send an email to JimsExpressShuttle@hotmail. A § 25-15-201 et. uark. For more information on eligibility for travel cash advances. Availability or unavailability of the flaggable/dangerous content on this website has not been fully explored by us, so you should rely on the following indicators with caution. If you are traveling to a conference and requesting reimbursement for meals, please provide the agenda with this form. - 11:00 a. Reimbursements U of A Travel Services Travel Policy Reimbursements Reimbursement will be made to the traveler once the trip has been taken. Each of these entities has their own requirements and responsibilities. Before calling, make sure you have your Students travel as a group, taking classes with Arkansas Faculty and host university scholars while traveling to various sites. This would include, but is not limited to, the following Mileage Chart U of A Travel Services Mileage Chart Mileage should be calculated using the Item Details section in Workday. Please be aware of the following requirement for international travel: All faculty and staff traveling outside of the United States on a U of A related activity are required to register their travel with the Office of Study Abroad and International Exchange. If an export license is required, it must be in place prior to travel. To schedule an T Card U of A Travel Services T Card If your travel card is lost or stolen, call: Bank of America Customer Service, 1-888-449-2273 Keifran Melvin, Travel Card administrator, 479-575-2551 or email uatravel@uark. If more than one person occupies a room, the single room rate must be noted on the receipt. Fee: $45 Valid for: 10-day travel period ⚠️ Expect possible delays Avoid extra fees & wait times: Get your REAL ID or other approved ID now! Effective February 1, 2017, any request for travel accommodations related to disability or serious underlying health concern must be approved prior to making any travel related purchases. m. Following approval from the Study Abroad office, please follow the instructions below. php A Travel Arranger’s Quick Reference Guide to Using the Concur Online Booking Tool with Anthony Travel This guide will provide you the information to begin using the Concur Booking tool for purchasing your airline tickets. If utilizing an Administrative or Traveler TCard for airline purchases, the use of an Anthony Travel agent or of the Concur online booking tool is Transportation U of A Travel Services Travel Card Transportation Overview The travel card can be used to purchase many methods of transportation. The application includes a checklist of forms and materials you can save and come back to. Razorback Transit Razorback Transit is a fare-free bus service that runs on campus and throughout Fayetteville, making it easy for you to get to or around campus. Sain Street UPTW 101 Fayetteville, Arkansas 72703 How do I reconcile a credit to my travel card? To reconcile a credit to your travel card, you will need to complete an Expense Report and attach the credit to the Expense Report. Section 1: Overview To enhance the security of all SAP Concur users, two-factor authentication (2FA) is mandatory for users who sign in to SAP Concur solutions with a Concur username and password. Any exceptions to these policies will be at the sole discretion of the Business Office and reviewed on a case-by-case basis. Charges dated between 6/16-6/30, must be approved by 7/8. If the room rate is the same regardless of number We would like to show you a description here but the site won’t allow us. Please review the content below to see if there are any restrictions to your anticipated travel type. Group Travel U of A Travel Services Travel Policy Group Travel Group Travel Group travel is defined as a travel arrangement that MUST include one or more students or guests along with a university employee as part of the traveling party. edu or phone, 479-718-1385. SafeRide SafeRide provides students with a safe means of transportation from any uncomfortable or inconvenient Dec 5, 2025 · Travel grants for faculty Travel Assistance Program U of A Faculty Affairs Faculty Support Travel Assistance Program As part of the Provost's commitment to supporting faculty development and enhancement, full-time tenure or non-tenure assistant and associate professors are eligible to apply for travel assistance if they are presenting original scholarship as a primary author at a national travel. Please refer to the University of Arkansas Fayetteville Moving Expenses U of A Travel Services Travel Policy Moving Expenses Moving expenses are considered taxable, and thus not processed through the Travel Office. This policy provides coverage of $100,000 for Loss of Life and up to $100,000 for Loss of Limb, Sight, Hearing or Speech. The Policies outlined below are applicable to all State employees. The Arkansas Office of State Procurement has a mandatory rental car contract to Enterprise Rental Car, National or Hertz. We would like to show you a description here but the site won’t allow us. Phone: 479-575-7582 Email: studyabr@uark. com or by going the Travel Office website: http://travel. The best way to communicate with the Travel staff is via email. Employees requesting accommodation must do so by submitting a reasonable accommodation request to the Office of Equal Opportunity and Compliance (OEOC). Guests of the university are not eligible to receive travel advances. Awards are up to $3700 but there are specific limits for presentation travel grants. Reservation confirmation notice is not acceptable documentation. Jan 5, 2023 · Foreign Travel Export Control Form To ensure that the University is in compliance with federal and state guidelines regarding export control, all faculty, staff, and students traveling outside of the U. According to University of Arkansas Travel Policy , department approval via travel authorization is required for all travelers on official university business in advance of the trip, including travel funded by sponsored programs. A cash advance is not available to University of Arkansas Travel Card holders. A § 19-4-901 and A. Under no circumstances may Travel Advance U of A Travel Services Travel Policy Travel Advance The only way to request a Cash Advance is to create a Spend Authorization in Workday. Use your U of A credentials to login. With that award, he was able to conduct an in-depth analysis of four Group Travel U of A Travel Services Travel Policy Group Travel Group Travel Group travel is defined as a travel arrangement that MUST include one or more students or guests along with a university employee as part of the traveling party. Acceptable justification would include no vehicles from any of the three agencies available at the destination. edu If you suspect fraudulent charges, call: Bank of America Commercial Credit Card Fraud Servicing, 1-866-500-8262 Credit Card Authorization Form (Admin t-cards only without prior approval from the Travel Office) If you need alternative (written) documents or forms, please contact Business Services at (479) 575-2551 or uatravel@uark. This employee is Keifran Melvin. See below for instructions for how to claim this type of reimbursement. For additional help, visit the ARSC Business Service's Sharepoint or send an email to arscbsvc@uark. Travel U of A Political Science Resources Travel International Travel Note Before we are allowed book any international travel using university funds, you must get approval for your trip through the Study Abroad office using the International Travel Registration link for faculty and staff. After submission acceptance, all travel grants must be voted on and approved by the Graduate & Professional Student Congress. In accordance with University of Arkansas System, State Requlations and Fayetteville Polices and Procedures, Spend Authorizations are required for Group or non-employee Student Travel. David Sweere, a fifth-year honors architecture student, was awarded the 2019 Aydelott Travel Award, a $20,000 award for travel-based research. Feb 1, 2026 · Travel Update from TSA – Effective Feb. edu Directory Current Students Hub Study Abroad Blog Rome Center HogsAbroad Portal Schedule an Advising Appointment Register for Travel UNIVERSITY OF ARKANSAS About Apply Academics Student Life Research News Razorbacks 1 University of Arkansas Fayetteville, AR 72701 479-575-2000 General Information: The goal of service learning student grants is to assist in the cost of travel for students engaged in service learning for the purpose of: Presenting a paper, poster, or other type of official presentation, or serving on a panel at a conference, workshop, or symposium based on their service learning class or research. A credit card receipt is not acceptable. Mandatory Car Rental Contract The Arkansas Office of State Procurement has awarded a mandatory contract for rental cars to Enterprise/National Rental Car or Hertz Rental Car. Reimbursements are NOT at per diem. The contract rate is also offered for personal use If you are traveling to a conference and requesting reimbursement for meals, please provide the agenda with this form. Download the Passio GO! App for real time bus locations or visit our transit website for bus route stops and schedules. . edu Airfare: Mileage We would like to show you a description here but the site won’t allow us. Mileage Chart U of A Travel Services Mileage Chart Mileage should be calculated using the Item Details section in Workday. Cardholders should also alert the Administrator of Travel Credit Cards by emailing uatravel@uark. Explore our career opportunities and learn why we are a great place to work. Overview Effective October 2017: Anthony Travel is the University of Arkansas' designated travel agency for use in the purchase of airline tickets, and optionally for booking of hotel and car rental if utilizing an Administrative or Traveler TCard. – After spending 100 days traveling abroad last summer, one Fay Jones School of Architecture and Design student is now sharing his research and his journey. Prior to This includes Procurement, eProcurement, Travel, and Supplier Services. Steps to Start a HogsAbroad Application Attend Study Abroad 101. edu. concursolutions. Apr 3, 2024 · The Graduate School offers two types of grants: presentation travel grants for students to present at conferences and research travel grants to support research activities necessary for a student's dissertation. edu/travel-agencies. Department Representative gets contract from vendor. S. Allowable Purchases U of A Travel Services Travel Card Allowable Purchases Overview The employee whose name appears on the travel card is authorized and personally responsible for all charges on the card. Although the Travel Office does not require meal receipts, your department may still require them to be submitted to your office. 1, 2026 🚨 No REAL ID or passport? TSA now offers Confirm. Dec 4, 2025 · The Travel Office strives to provide the highest level of customer service to the campus community. 5 million gift from the Southeastern Frequently Asked Questions U of A Travel Services Travel Card Frequently Asked Questions What is the billing address for the travel card? 1001 E. members only Yes you earn them , but no lifetime miles, PQMs Employee Travel Accident Insurance The University provides a group accident insurance policy to cover all active employees and directors of the University while on the business of the University during a bona fide trip. The contract rate is also offered for personal use Phone: 479-575-7582 Email: studyabr@uark. Travel Advance U of A Travel Services Travel Policy Travel Advance The only way to request a Cash Advance is to create a Spend Authorization in Workday. You can also Official Business Travel U of A Travel Services Travel Policy Official Business Travel The State of Arkansas differentiates between travel that is considered for official business and other travel. While traveling for the University of Arkansas on official State of Arkansas business I incurred the expense described above. This Students travel as a group, taking classes with Arkansas Faculty and host university scholars while traveling to various sites. Visit the explore page to search for your program. 5 per mile/ flight segment flown Yes you earn them, including MQMs, MQSs, and MQDs for U. kquowp lqdxjxh gnvkt qtkbzej ujyupm oibg qnuzzg nglfy ftehd vgth